Assignment 2: System Selection
In this course, you will progressively work on a system implementation process in six stages:
- Week 1: System planning
- Week 2: System analysis
- Week 3: System selection
- Week 4: System implementation
- Week 5: User training and system maintenance
You can use Internet resources,
peer-reviewed journals, and reputable, published articles, and you may
interview an executive of a healthcare facility that has implemented an
electronic medical record system/electronic health record system or
similar system to describe the six implementation steps.
This week, you will conduct system selection, which requires completion of the following steps:
- Reviewing a Request for Proposal (RFP)—this invites
selected vendors to submit a proposal to you that outlines details of
their proposed information system or systems. - Evaluation of the proposed system through on-site demonstration, site visits, reference checks, and making a decision.
- Contract negotiation.
Assume that your healthcare organization has conducted an RFI,
or a fact finding part of the system implementation and helps to
select the potential vendors. It has requested information from vendors
about their products and services. With the information gathered, the
organization has screened the potential vendors and issues the RFP
(request for proposal).
Download this RFP for EHR Implementation: UA_RFP-EHR. This is an actual RFP. Review the document and answer the following:
- Does the RFP expressly state organization and user needs? If so, what are these? If not, why is the RFP failing to do so?
- What are the strengths and weaknesses of this RFP?
- How would you change this document?
Complete the assignment in a 3–5-page Word document and name it SUO_HCM3008_W3_A2_yourinitials. Submit it to the W3: Assignment 2 Dropbox by Tuesday, February 16, 2016.
Cite any sources in the APA format.
Expert Solution Preview
Introduction:
System selection is the third stage of a system implementation process, where the proposed system or systems are evaluated through on-site demonstrations, site visits, reference checks, and a decision is made based on their evaluation. In this assignment, we will review an actual Request for Proposal (RFP) for EHR implementation and answer the questions related to it.
1. Does the RFP expressly state organization and user needs? If so, what are these? If not, why is the RFP failing to do so?
The RFP for EHR Implementation document does express the organization and user needs. The document clearly states that the healthcare organization’s primary goal is to implement an electronic health record (EHR) system that can provide better patient care and improve operational efficiency. Additionally, it also mentions the organization’s need to meet regulatory requirements such as HIPAA, the need to integrate with existing systems, and support clinical and administrative processes. Therefore, the RFP is successful in addressing the organization and user needs.
2. What are the strengths and weaknesses of this RFP?
Strengths:
– The RFP is comprehensive and provides necessary information about the organization’s goals, functional requirements, and technical requirements.
– It provides detailed instructions on how to submit a proposal and what the proposal should include.
– The document includes a timeline for implementation, which can help vendors plan their proposal submissions accordingly.
Weaknesses:
– The RFP does not specify the budget allocated for the project, making it difficult for vendors to propose a budget-friendly solution.
– The document does not include any information on how the vendor’s proposal will be evaluated or weighted, making it challenging for vendors to make their proposal more competitive.
– The RFP does not mention any penalties or incentives for vendors for meeting the deadline, which may affect the implementation timeline.
3. How would you change this document?
To improve this document, I would suggest the following changes:
– Include the budget allocated for the project to help vendors tailor their proposals to meet the organization’s financial requirements.
– Specify the criteria for evaluating or weighting vendor proposals to help vendors understand how their proposals will be evaluated.
– Include penalties or incentives to ensure that vendors meet the deadline and do not extend the implementation timeline.
– Provide feedback on why vendors may have been disqualified, so they can improve their proposals for future opportunities.
